Project Administrator – Technology & Operations Integration

• Location: Montreal, QC
• Remote: Hybrid
• Type: Contract
• Job #34683

Our Montreal based Finance client has recently completed the acquisition of another company and is mobilizing a Technology & Operations workstream to support integration activities. This workstream manages high-volume, variable tasks requiring strong organization, responsiveness, and the ability to adapt to shifting priorities and timelines.

The Project Administrator will support onboarding/offboarding, event coordination, resourcing, invoicing, and general program administration under the supervision of the Delivery Lead.

Key Responsibilities

Onboarding & Offboarding

• Coordinate end-to-end onboarding/offboarding for EY and non-EY resources.

• Prioritize urgent access requests, schedule provisioning, and support security checks.

• Ensure onboarding materials are up to date; respond to access, travel, and logistics questions.

Event & Logistics Coordination

• Book rooms for client and EY travel events.

• Coordinate building access, Wi-Fi, and guest registration for non-EY participants.

Program Administration

• Prepare weekly “Wins of the Week” updates.

• Support recognition initiatives and assist with status reporting.

Resourcing & Invoicing

• Maintain accurate resourcing sheets, hour forecasts, and cost rates.

• Manage subcontractor invoice submissions and ensure timely, accurate delivery.

Required Skills & Qualifications

• Administrative experience supporting multi-team environments.

• Strong organizational and prioritization skills; ability to manage shifting workloads.

• Proficiency with Excel.

• Experience managing requests, tracking systems, and documentation.

• Detail-oriented with strong follow-up and communication skills.

• Bilingual (English & French) strongly preferred.

Work Model

• Hybrid, based in Montreal.